When you are looking for a Time Attendance solution to
track your employee attendance with work time calculations and data required
for Salary Calculation, you have lot of options to select from. Here, you are
trying to replace old manual register system to automated time attendance
system or you are using an existing Biometric Device and looking to upgrade /
change due to some reasons.
With many options available from many vendors sometime
you may lose your focus from your actual requirement.
So for selecting RIGHT product from RIGHT
vendor here are 5 considerations you should keep in mind while evaluating
Time Attendance Solutions.
- Selecting credible vendor:
Time Attendance System is a Service
Oriented Solution. The amount you invest in buying a system shall be
implemented and have a good service support from vendor. Some new time
attendance system vendors (also selling online) believing there is money to be
made in offering time attendance products. Some new time and attendance vendors
have traditionally offered other types of business software solutions and think
they can just “tack on” a time and attendance solution. Others are completely
new to the field. So before buying a Time Attendance Solution be sure of
credible vendor. Ask for Software demonstration first. Software is the key part
in Time Attendance Solution.
- Selecting RIGHT product for your requirement:
Biometric systems
have distinct advantages such as controlled absenteeism, budy punching etc.
selecting a right Time Attendance System is most important thing. For e.g.
Fingerprint Devices some time make problems for grimy, greasy or dirty hands
you can choose for FACE detection based Time Attendance system or Fingerprint +RFID Card Reader based Time Attendance System. Fingerprint + Card Reader based
system can help you to register the Card for only those employees who are
facing problem’s in registering on Fingerprint Scanner.
So if you have a
Factory type environment where finger are tempered then Fingerprint + Card
Reader Based or FACE detection device can be used.
For small offices
or organization (50 - 100) employee’s basic time attendance system with a good
Attendance Software is useful.
- Selecting Right Software Solution:
Using Right Time Attendance Software for Biometric Attendance system is a need of an hour. Any
Biometric System without good software with support is useless. You may lose
your investment in terms of Money and Time if your software
with Attendance system is not proper.
Based on your
requirement you need to select the software available in market. There are various software’s available for small offices which give you complete solution – from
Time Attendance to Payroll Calculations.
The software shall be user friendly and easy to use for the user. Along
with that it shall cater to all the reports required by your Management.
4. Customization , Integration , Scalability:
The solution you
select shall have scalability, integration capabilities, and customization
support. Check about the new Customizations of requirements is possible in the
software or not. If software supports for customizations then it could help you
in future also if you have any new requirements.
- Vendor's domain knowledge:
Do we buy a CAR
from the Hospital ? or do we buy Medicines from a Tailor? Answer is NO. Same
way when you are buying a Time Attendance System you must check about the
Domain Knowledge of the vendor you are buying from. When you find any
calculation mistakes or not clear about any report your vendor shall understand
the meaning of that, if he don’t know about it how can he support for long term
to you.
